5 Reasons to Consider a Career in Transcription

The field of transcription may not be as exciting as that of an FBI field agent. But there are many benefits to working as a transcriptionist — and it tends to be far less dangerous!q9CGEd9_MzTQUPhZlp8i2lHGGloYvxDWxas-sNhjF0I

Here are just a few of the benefits you find in this field:

  1. Flexibility – If you prefer to work during non-business hours, this is the job for you. Transcribing can be done at any time of day. Sure, there are deadlines to meet, but as long as you return the transcription on time, it does not matter when the actual work takes place. This makes it a great career option for those with children.
  2. Work from home – Prefer to work in your pajamas or yoga pants? No problem. You can skip the formal work attire if you work in transcription because you’re most likely working from home, where the dress code is always casual. (However, we recommend wearing pants if you choose to work from a coffee shop or library.)
  3. Easy entry – Got some phenomenal typing skills? You don’t need an MBA to work in transcription. While a lot of fields out there require specific degrees, transcription work requires only patience, attention to detail, some equipment, and a place to work. If you choose to specialize in a field such as medical transcription, you can complete a basic certification in six months.
  4. Room to grow – Want to improve your skills or specialize? You have the option for more training and higher-level certifications. As you acquire more certifications or specialties, your pay rate will increase.
  5. Plenty of work – Demand for transcriptionists is increasing, especially those who are qualified in specific fields. Medical transcription, in particular, is in high demand right now, especially as the healthcare field grows.

Want to know more about working as a transcriptionist? Contact us with your questions.

Better Business Management: The 5 Things You Should Have Transcribed

In business, it’s often important to have an accurate record of conversations that occur. You know you can’t rely on your memory, but you may not have time to take notes when you’re participating in a heated or heavyweight discussion. Besides, even the best note taker may not accurately capture everything.41334707_s

Save time and trouble by having these five conversations transcribed:

  1. Meetings — Whether it’s a board meeting or a staff meeting, a lot of discussion takes place. Sure, someone can take notes to capture the high points, but a lot of it may be lost. Let your team focus on taking part in the discussion by recording and then transcribing the meeting. You can then provide both notes and the recording to later prove a point, provide clarity, or offer the minutes to those who could not attend.
  2. Phone Calls — Phone call interviews with potential job candidates or important conversations among high-level executives may need to be recalled later. Transcribing it leaves no room for wondering exactly what was said by whom.
  3. Webinars — Your webinar team has created a great presentation. Repurpose that creative content for blog posts and the company enewsletter by having the entire presentation transcribed.
  4. Presenters/Speakers — Bringing in an expert to chat with your team? Make sure everyone has the chance to learn, even if they can’t attend. Record the presentation and have it transcribed so employees can access the information whichever way is convenient.
  5. Client Notes — When you’re meeting with a client, you want to focus on him or her and the needs presented. While you may take notes, busy business owners know that a transcription is an invaluable way to make sure the entire conversation can be referenced later. Financial advisers and insurance agents are just two types of workers who put transcriptions to good use.

Capture your important discussions by contacting us to set up your next event.

7 Tips to Make Transcription Easier

Transcribing the recorded audio from a meeting or interview is not easy. It goes like this: Type. Click “stop.” Type some more. Click “play” and begin typing as fast as you can. Click “stop” and type to catch up. Rewind so you can listen to it again. Wait, what did she say? Rewind again so you can review the entire document and make sure the words are all there.

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Transcribing isn’t easy. If you’re not going to hire a transcription service, you can at least make the tedious task a little easier by following these hints to make transcription easier:

  1. Familiarize yourself with the players’ voices. Start your document with the names of the people who are speaking. Listen for a minute to make sure you can differentiate between them. If it’s easier, give them names such as “A” and “B” or numbers, which are shorter and therefore quicker to type.
  2. If you’re using Microsoft Word, use the Auto Correct function to pre-type some common phrases. If you know the audio is about a certain topic or phrase, add that phrase to your Word’s Auto Correct library. Then, you can simply type a shortened version, or initial letters, to save time as you’re typing.
  3. Slow down the audio playback. Most people speak far more quickly than we type. Slowing down the audio will help you capture what they are saying. The voices may sound odd, but it’ll be easier to keep up.
  4. Use quality headphones that cancel out noise. Noises around you will make it more difficult to hear the audio; cancel out the ambient so you can focus on what you are hearing and have fewer playbacks.
  5. Try computer software. There are several programs out there which can help cut down your time in transcribing, if only one person is speaking.  Note, however, you will still need to proof thoroughly for accuracy.
  6. Invest in a foot pedal. A foot pedal used with transcription software operates as the “start” and “stop,” freeing your fingers up for typing.
  7. Take breaks. Transcription can be tedious, and your fingers and brain will need a break every hour or so. Get up, stretch, and move around. When you come back, you will feel refreshed and ready to continue.

If you give these a try and still struggle to transcribe, let us help you turnaround that transcription in no time.

Avoid Higher Transcription Fees: 5 Steps for Quality Audio

42275285_sTranscribing an interview with a lot of background noise or someone who mumbles is not easy. As a transcription service, we’re happy to do it, but it’s going to cost a little more.

Save our time and your money by recording it right. Even if you’re not having a meeting transcribed, quality audio will make later listeners much happier and more likely to pay attention to the content, not the annoying buzz in the background.

Here are five steps to make your recording as clear as possible:

1. Start with decent recording equipment.

○ These days you can use a smartphone to record audio. That’s fine if just one person is speaking and he/she is speaking close to the phone. If you’re recording a meeting of more than one person, use a computer.

○ Use a microphone. A unidirectional microphone is best; it records audio from just one direction. A lavalier microphone is small and can be clipped to your shirt, which works very well. Ideally, each participant will have a microphone, but in a pinch, you can pass the microphone back and forth. If you have a circle of people you may be able to use a multi-directional microphone placed in the center of the table — assuming it doesn’t pick up too much background noise.

2. Choose a good location. Choose a private conference room or office to avoid other voices. Hang “do not disturb” signs on the door to avoid interruption.

3. Reduce noise. Background noise makes it much harder for a transcriber or listener to understand what people are saying. Unplug machines, turn off fans, and place the microphone away from your humming computer. If you are in a larger room, you may hear a slight echo. Consider hanging materials on the walls or bringing in extra furniture to dampen sound.

4. Speak clearly. Remind participants that this is being recorded and ask everyone to speak up. If your event is long, you might have someone make a sign ahead of time that says “Louder.” He or she can hold up the sign as needed to remind people. It also helps if speakers precede their comments with their name, at least the first few times.

5. Backup your audio file. Your audio really does no good if it disappears. Be sure to make a copy somewhere.

With a little forethought and preparation, you can make your recordings much clearer, saving you money!